PRIVACY STATEMENTThis Privacy statement („Privacy statement”) has been prepared by Clouds On Mars sp. z o.o. and Clouds On Mars Services sp. z o.o. (together as „Clouds on Mars”) and constitutes the set of principles of your personal data processing by Clouds on Mars. As data controllers of your personal data we are obliged to protect your privacy and we will process your personal data in line with this Privacy statement and with binding legislation regarding data processing, i.e. REGULATION (EU) 2016/679 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) („GDPR”), which came into force on May 25, 2018 as well as Polish legislation in this respect.
1. Information on data controllers
2. Definition of personal data, special categories of personal data and personal data processingPersonal data means any information relating to an identified or identifiable natural person (“Data subject”) such as name and surname, identification number, localization, internet identifier, phone number, e-mail address.
3. The purpose of personal data processing and the time frames of processing
We process your personal data for the purpose of undertaking the recruitment process. Data in the recruitment process is processed on the basis of your consent, i.e. on the basis of art. 6 section 1 point a) of GDPR.
We process your personal data for the purpose of rendering services to you and obtaining the goods and services from you. The data in this process is processed for the purpose of execution of the agreement with Clouds of Mars to which you are the party, i.e. on the basis of art. 6 section 1 point b) of GDPR.
3.2 Concluding and execution of the agreement
We process your personal data for the purpose of marketing activities. We process the data for this purpose on the basis of your consent, i.e. on the basis of art. 6 section 1 point a) of GDPR.
We will process your personal data when such processing will be necessary for the execution of legal obligations of Clouds on Mars, i.e. on the basis of art. 6 section 1 point c) of GDPR. Such legal obligations may be obligations deriving from accounting provisions, tax provisions, civil law provisions (for example answering your claim) etc.
3.4 Execution of legal obligations of Clouds on Mars
We will process your personal data when such processing will be necessary for the purposes deriving from legally reasoned interests of Clouds on Mars, i.e. on the basis of art. 6 section 1 point f) of GDPR, such as for example: necessity of establishing and defense of our rights or claims assertion from the other party of legal relationship or to undertake day-to-day business activities by Clouds on Mars. The exception are the situations when the interests or elementary rights and freedoms of Data subject are overriding.
3.5 Processing necessary for the purposes deriving from legally reasoned interests of Clouds on Mars.
We will process your personal data for the purpose of preparing databases, record sheets, statistics and analysis for our internal use, i.e. on the basis of art. 6 section 1 point f) of GDPR.
3.6 Preparing databases, record sheets, statistics and analysis.
As a rule we collect your personal data directly from you. We gather it through our website, during phone calls, while delivering our services or obtaining goods and services from you, on forms and in other correspondence, in written or electronic form.
4. How we collect your personal data
All about cookies you will find on a separate website: http://www.allaboutcookies.org/
Our website may include the links to the websites of third parties. We hereby inform that the terms and conditions of this Privacy statement do not apply to external websites. If you want to find out how the third party protects your personal data, we suggest to obtain its privacy statement personally.
4.2 Links on our websites
Your personal data is gathered and used only in accordance with law and only for the purposes described above. We will not use obtained personal data for the purposes other than stated in this Privacy statement or for the purposes which were revealed to you and for which we received your clear consent.
5. How we use your personal data
Giving us your personal data is not the statutory obligation. You have a right not to transfer to us the above mentioned personal data. However, if you decide not to give us your personal data, we may be unable to undertake the recruitment process with you, deliver the services to you, obtain goods and services from you or undertake the marketing activities.
6. What happens if you do not give us your personal data
7. Who do we transfer your data to
We may transfer your personal data to other parties which will process it in their own name and on their own behalf, to the extent they become an independent data controller, for example:
7.1 Other data controllers
We may transfer your personal data to the parties which will process it on behalf of Clouds on Mars, for example:
7.2 Parties processing the personal data on behalf of Clouds on Mars
As a rule, your personal data will not be transferred to the countries outside EU/EEA. However, if in the future we would decide for such transfer, we will not do so without your written consent and only following all the conditions stated in GDPR, unless such transfer is allowed or legally necessary in other way.
8. Do we disclose your personal data to parties outside EU/EEA
Your personal data is stored in paper or electronic form. We apply the safety means as required by law to protect the personal data that we store from misuse, interference and loss, and unauthorised access, modification or disclosure. Clouds on Mars applies technical security measures such as encryption of hard disks or passwords for accessing the files. Moreover, access to your personal data held in electronic or paper form, will be restricted to persons properly authorised to have access and only to those for which access to the data is necessary.
9. Storage and security of personal data
You have the following rights connected with processing your personal data by us. Their scope and if and in which situation you may use them is stated in the legal provisions and depends on the legal basis under which we process your personal data:
10. Your rights connected with processing of personal data
If you think that processing the personal data by us infringes the legal provisions, you may make a complaint to the President of Data Protection Office.
11. Complaint about the breach of privacy
This Privacy statement is valid as of May 25, 2018.